How to handle the Area Finder in Outlook

Room Finder feature in Outlook 2016 in the Appointment view.

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Summary

By default, when you open a new meeting kind in Microsoft Outlook 2016, Microsoft Outlook 2013, or Microsoft Outlook 2010, the Area Finder panel is displayed on the suitable side of the Appointment screen and the Scheduling Assistant screen, as shown in the following screenshots.


Room Finder feature in Outlook 2016 in the Appointment view.


Room Finder feature in Outlook 2016 in the Scheduling Assistant view.

In Outlook for Workplace 365, the Area Finder handle button can be identified subsequent to the Place field on the Meeting tab, or on the ribbon when you view the Scheduling Assistant screen.


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You can hide the Area Finder by picking the Area Finder handle in the Selections group of the ribbon. Nonetheless, the Area Finder remains hidden only if you hide it on the Appointment screen. If you hide it on the Scheduling Assistant screen, switch to the Appointment screen and then back to the Scheduling Assistant screen, the Area Finder is visible once more.

Note

There is a identified challenge in which no accessible rooms are displayed in the Area Finder pane when you get started a meeting outdoors your functioning hours.

For far more facts, see No accessible rooms for a meeting outdoors functioning hours.

Manually controlling the Area Finder

When you hide the Area Finder on the Appointment tab of a meeting kind, the following information is written into the Windows registry.

Subkey: HKEY_Existing_USERSoftwareMicrosoftOfficex.0OutlookPreferences
DWORD: RoomFinderShow
Worth:  (If you subsequently show the Area Finder, this worth is changed to 1)

Note

In this subkey path, the x. placeholder represents your version of Workplace (16. = Workplace 2016, 15. = Workplace 2013, 14. = Workplace 2010).

If you hide the Area Finder on the Scheduling Assistant screen of a meeting kind, this registry information is under no circumstances employed.

Administering the Area Finder by way of Group Policy

Critical

Stick to the actions in this section very carefully. Severe issues may happen if you modify the registry incorrectly. Prior to you modify it, back up the registry for restoration in case issues happen.

There are two various policy values that impact the Area Finder. Which one particular you use depends on the level of handle that you want to have more than the Area Finder and the version of “Microsoft Exchange Add-In” that you have installed.

  • RoomFinderShow

    The RoomFinderShow policy worth is a DWORD worth below the following registry paths (by Outlook version):

    HKEY_Existing_USERSoftwarePoliciesMicrosoftOfficex.0OutlookPreferences

    The x. placeholder represents your version of Workplace (16. = Workplace 2016, 15. = Workplace 2013, 14. = Workplace 2010).

    If RoomFinderShow = in these registry paths, the Area Finder behaves in the following manner when you get started Outlook:

    • By default, the Area Finder is not shown on the Appointment screen.
    • You can manually allow the Area Finder on the Appointment screen.
    • By default, If you open a new meeting kind right after you allow the Area Finder in an additional meeting kind, the Area Finder is not shown on the Appointment screen of the new meeting kind.
    • If you manually allow and then disable the Area Finder on the Appointment screen, nothing at all is written to the registry.
  • RoomFinderForceDisabled

    The RoomFinderForceDisabled policy worth was introduced in an update to the “Microsoft Exchange Add-in”. It is employed by Outlook only right after you set up the update for your version of Outlook.

    Hotfix KB2880477 for Workplace 2013 July eight, 2014 (Outexum-x-none.msp)

    Hotfix KB2794760 for Outlook 2010 July eight, 2014 (Outexum-x-none.msp)

    Immediately after the update is installed, use the following registry information to entirely disable the Area Finder. This offers you even higher handle more than the Area Finder than the RoomFinderShow policy.

    Subkey: HKEY_Existing_USERSoftwarePoliciesMicrosoftOfficex.0OutlookPreferences  
    DWORD: RoomFinderForceDisabled  
    Values: 1 = hide the Area Finder,  (or missing DWORD) = show the Area Finder  
    

    Immediately after the expected update is installed, and you set RoomFinderForceDisabled=1, Outlook does not show the Area Finder pane on either the Scheduling Assistant or Appointment screens in a meeting kind.

A further way to entirely disable (hide) the Area Finder on the Scheduling Assistant and Appointment screens is to disable the “Microsoft Exchange Add-in” add-in. To do this, stick to these actions.

Critical

We do not suggest that you disable the Microsoft Exchange Add-in since this also disables other characteristics (such as “Defend prior to send” and “Voicemail integration”).

  1. On the File tab, pick Selections.
  2. In the Outlook Selections dialog box, pick Add-Ins.
  3. In the Add-ins section of the Outlook Selections dialog box, pick Go.
  4. In the COM Add-Ins dialog box, clear the verify box for Microsoft Exchange Add-in, and then pick OK.

Loading the Microsoft Exchange Add-in is controlled by the following registry entry:

Subkey: HKEY_Regional_MACHINESoftwareMicrosoftOfficeOutlookAddinsUmOutlookAddin.FormRegionAddin  
DWORD: LoadBehavior  
Values: three = add-in is loaded when Outlook begins, two = add-in is not loaded on startup (and might under no circumstances load),  = add-in is disabled

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